How it works: Reservation Instructions

Reservation Policy

Equipment may only be checked out by students currently enrolled in Photo Arts classes at UCO. The requesting student is financially liable for loss and/or any damages beyond normal wear-and-tear to any loaned equipment. During the check-out process, requesting student will review all equipment for any loss and/or damage to equipment to limit liable responsibility Students who have not paid previous Photo Arts “donation notices” will not be allowed to reserve equipment for any purpose until all donations are paid in full. Donations are paid at the Bursar Office at the Nigh University Center. Please bring a receipt of payment to lift restrictions. Students who fail to comply with any requirement of this agreement and/or comply with the policies set forth in the UCO Code of Student Conduct (https://www.uco.edu/students/conduct/files/base-code-of-student-conduct-23-24.pdf), could temporarily or permanently lose the privilege to use any and/or all equipment. Photo Arts managers reserve the right to amend this agreement at any time.

Check-out

  1. Student will use https://ucopa.booqable.shop/ to reserve and request equipment at least 30-minutes prior to check-out.
  2. Items may be checked out from COM104 from 10 a.m.- 5:00 p.m. on weekdays. Photo Facility hours are subject to change.
  3. Check-out time-limit for most items is 2 days. Items are due back at 10 a.m. on due date.
  4. Weekend check-out begins Friday and is due back by 10 a.m. the following Monday.
  5. Upon check-out, the student is responsible for inspecting equipment for errors, missing items, & damages to limit liability.
  6. Number of items checked out at one time may be limited to what is reasonable/fair, at the Photo Lab Manager’s discretion.

Check-in

  1. Beyond normal wear-and-tear, the student is financially liable for the replacement of any lost or damaged equipment.
  2. Student will abide by the time-limit for loaned equipment or be subject to a 3-Strike Policy:
    -Strike 1: Warning. Student must complete & sign a form acknowledging they understand the facility’s policies.
    -Strike 2: Prohibited from using facilities or equipment for 1 month.
    -Strike 3: Prohibited from using facilities or equipment the rest of the semester.
  3. Student who return bags that are excessively dirty, wet, or have smell of cigarette smoke will be charged $10.00.
  4. Student will review the returned equipment with the lab monitor to check for damaged or missing equipment.
  5. The lab monitor will take possession of loaned equipment when the student signs their name on the “check-in sheet”. Student will be made aware of any financial responsibility at this time or via email.

Lighting Studio

The Lighting Studio may be reserved for two hours at a time per day, up to twice per week. Set-up and clean-up must be completed within the two hours. Student ID must be left with the lab manager before facility use. ID will be returned once facility has been confirmed clean & organized by the lab manager or lab monitor. If you are running late to your reservation time, you need to contact the lab manager by your reservation time via phone. If you no longer need to use the studio, or can’t make your reservation, you need to cancel your reservation before your reservation time.

Contact with questions or cancellations:

Angela Mackey, MFA
Manager of Photographic Arts Facilities
[email protected]
(405) 974-588